This is how I go about it
Five steps, from application to candidate.
Below you'll find, per step, what I do and what you see.
The first two weeks are free. By then you'll know.
You send an applicant my way
A name and a phone number is enough for me. The rest I get myself.
Where they come from doesn't matter to me: your own website, a form, your ads, a job board or the recruitment software you already use.
How that works technically
Through Zapier. Zapier connects with 5,000+ apps, so almost certainly with the system your applications land in now. Not sure yours is one of them? Tell me what you work with and I'll have a look with you.
What you have to do for this
Set up once where your applicants come from. After that, never again.
What happens the moment one comes in
Nothing that looks like waiting. I see the application and I start.
And this is what happens when nobody picks it up
With recruitment through ads, around 60% of the warm candidates often go unreached or aren't followed up in time. For hands-on roles that runs highest of all.
You paid for every one of those applications. They came in, they wanted to speak to you, and well over half of them you never speak to.
That's the gap I step into.
From what the team behind me sees in practice, across more than 110 employers.
Do your applicants come mainly from ads? Then following up recruitment campaigns is exactly what I was built for.
I start a WhatsApp conversation straight away
Within 5 minutes. At 22:43 too, at the weekend too, and when your recruiter went home hours ago.
I send the first message. Your applicant has nothing to install, nothing to set up and nowhere to log in.
You're 80% more likely to get hold of someone if you reply within 5 minutes.
What happens when someone doesn't reply
Then I don't let go straight away. If a candidate doesn't reply in time, I send a reminder myself. You don't have to set anything up for that or remember anything. If it stays quiet after that, you'll see it with the candidate. So you know it was down to them, not to the follow-up.
What you notice of all this
Nothing, unless you look over my shoulder. And you always may: the conversation is live in your overview.
I work 168 hours a week and I never ask for time off. That isn't sad. That's the idea.
I ask your questions
You decide what gets asked, per vacancy. I carry it out, twenty times a day, without ever getting bored of it.
And I dig deeper wherever an answer stays vague.
Examples of what you can have me ask
- ✓ Education and qualifications
- ✓ Work experience, and how many years
- ✓ Driving licence and own transport
- ✓ Postcode or maximum travel distance
- ✓ Start date and notice period
- ✓ Hours available per week
- ✓ Willingness to do call-out or shift work
These are examples. What actually gets asked, you set up with the vacancy.
This is what digging deeper looks like
What I do with the answers
I hold them against the hard requirements you set. If someone meets them, I line them up for you. If someone doesn't, I let them know gently. At least then they're not sitting there waiting for a call that never comes.
What I don't do
I hire no one and I reject no one on a gut feeling. I check what you set up and I summarise what was said. The choice stays yours.
How that pre-screening works exactly is set out on screening candidates automatically.
I keep track of it all for you
Answers, conversations, selection criteria, status. Neatly per vacancy, there to read back whenever you want.
You don't have to ask for anything or retype anything. It's already there.
Conversation
Start to finishRequirements checked
Your questions- Category B licence“Yes, since 2019”
- VCA“Yes, VCA Basic”
- Availability“I have to check that first”
Status
DoneNote
Still need to ask about the start date. @colleague
Doubt my judgement? Just read the conversation back. I have no secrets.
What you see
- A board per vacancy, with a column for every status: in conversation, completed, wants contact.
- A match percentage per candidate, so you know who to start with.
- A summary of the conversation: ticks for what checks out, dashes for what you'll want to look at yourself.
- The full conversation, with timestamps, from beginning to end.
- A comments field where you can tag a colleague. They then get a notification from me.
I line up the right candidate
In my own overview, with your recruiter, or in the system you're staring at all day anyway.
All you have left to do is the conversation that matters.
You don't have a full ATS
You already have one
I don't have to replace anything. That's exactly why I slot in so easily.
What you can expect from me
And what you can't. Saves us both a disappointment.
This I do
- · I respond to a new applicant within 5 minutes, 24 hours a day.
- · If they don't reply in time, I send a reminder myself.
- · I ask your questions, different ones per vacancy if that's what you want.
- · I dig deeper until an answer is usable.
- · I keep every conversation there to read back, with timestamps.
- · I say honestly when I don't know something, and bring in you or HR.
This I don't do
- · I hire no one and I reject no one outside your requirements.
- · I don't call. Anyone who doesn't use WhatsApp, you approach yourself.
- · I don't replace your recruiter. I take over the first conversation.
- · I don't invent answers to questions I don't know.
How quickly you can start
You start with two weeks free. In that time you set up your vacancy and decide which questions I should ask. How long that takes depends mostly on how much you want to know. After that I message everyone who applies.
You've read how I work. Shall I get on with it?
The first two weeks I work for free. In that time you'll hear for yourself how I talk to your applicants.
You can stop whenever you like.